9130-R, Fingerprinting and Appointment of School District Personnel Regulation

Identification of Who Must be Fingerprinted

All “prospective employees” of the district must be fingerprinted. For purposes of this policy and the applicable provisions in law and Commissioner’s Regulations, “prospective employee” shall mean any individual who will reasonably be expected by the district to provide services which involve direct contact, meaning in person, face-to-face communications or interaction, with students under the age of twenty-one (21) for more than five days per school year and who is either:

1. Seeking a compensated position with the district, and is not employed by the district or a student enrolled in the instructional program of a grade level in the district; or
2. A worker who is to be placed within the district under a public assistance employment program pursuant to Title 9-B of Article 5 of the Social Services Law directly.
3. Seeking a compensated position with the district other than that of School Bus Driver.

Individuals who are Specifically Excluded

Individuals excluded from a criminal history record check/fingerprinting pursuant to this policy are those individuals who:

1. Are seeking a position as a school bus driver and are cleared for employment pursuant to the Vehicle and Traffic Law; or after fingerprinting and a criminal history record check and whose fingerprints remain on file with the Division of Criminal Justice Services (DCJS); or
2. Will reasonably be expected by the district to provide services for the district for no more than five (5) days in the school year in which services are to be performed, provided that the district provides in-person supervision of such individual by one or more employees of the district while that individual is providing such services. Individuals providing such time-limited and supervised services may include but shall not be limited to artists, guest lecturers and speakers, and interpreters, sports officials; or
3. Have provided services to the district in the previous school year either in a compensated position, or as a worker placed within the School district under a public assistance employment program pursuant to Title 9-B of Article 5 of the Social Services Law directly

Any prospective employee who previously has been fingerprinted and whose fingerprints remain on file with the DCJS will not be required to be fingerprinted again for purposes of a criminal history record check. SED mandated paperwork will be required to be completed to verify that the prospective employee has been fingerprinted and to inform SED that the prospective employee is applying to the district.

Fee Schedule for Fingerprinting

All people to be fingerprinted will be responsible for registering with SED (through TEACH online) prior to being fingerprinted.

• Prospective District Employees
  
  All prospective employees, using their own credit card, are responsible for paying the full cost of the fingerprinting fee.
  
  Applicants without credit cards may utilize NCCSD resources and reimburse the district for the full cost of the fingerprinting fee, plus a 20% North Colonie administrative charge.
  
  
• All Others
  
  Applicants are responsible for the full cost of the fingerprinting fee, plus a 40% North Colonie administrative charge, regardless if they use their own credit card or the district’s resources.
  
  Cash, bank check or money order are the only acceptable forms of payment to the district and must be submitted to the Human Resources Department prior to the fingerprinting process commencing.

Adopted: June 18, 2012