Home » Board of Education » District Policies » 6830, Expense Reimbursement

6830, Expense Reimbursement

School district employees, officials and members of the Board of Education will be reimbursed for actual and reasonable out-of-pocket expenses which are legally authorized and incurred for district job related responsibilities.

Mileage will be paid at the rate fixed by the Federal Internal Revenue Service. Tax exemption certificates shall be issued and utilized as appropriate. Transportation costs such as taxi cabs are allowable only for essential transportation.

The Board, by majority vote, shall approve which state/national meetings and conferences may be attended by Board members and/or the Superintendent of Schools.

The Superintendent, or his/her designee, shall determine whether attendance by district staff at any conference or professional meeting is in the best interest of the district and eligible for reimbursement of expenses under this policy.

To obtain reimbursement, the claimant must complete and sign an expense claim form (see 6830.E-1), attach all original receipts or other expense documentation, together with a copy of the approved conference attendance request form(see 6830.E-2) if applicable and evaluation report (if required), and submit the same to the appropriate administrator no later than 30 days following the end of the school yearand after such claim has been audited and allowed. The district will not allow for reimbursement of personal tips.

Regulations concerning expense reimbursement shall be attached to this policy and shall be reviewed and revised as appropriate.

Ref: Education Law §§1604(27); 1709(30); 1804; 2118; General Municipal Law §77-b

Adopted: October 27, 1975
Amended: March 26, 1979
Amended: January 28, 1980
Amended: May 26, 1981 (eff. May 1, 1981)
Amended: March 25, 1985
Amended: November 25, 1985
Amended: July 20, 1987
Amended: January 23, 1989 (eff. Jan. 1, 1989)
Amended: February 27, 1990 (eff. Feb. 1, 1990)
Amended: May 18, 1998
Amended: January 23, 2006
Amended: March 28, 2016