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SAFETY PLAN FOR REOPENING – Summer 2020

| July 19, 2020

In order to protect the health and safety of our students, staff and visitors in light of COVID-19, the District has developed a safety plan for reopening. These procedures and precautions are meant to ensure that the District has done its due diligence in addressing the health and safety concerns for our community and have mechanisms in place to address issues if they arise.

As the District will be running the ESY program at Shaker High School this summer, extra precautions have been established to ensure that our most vulnerable students are protected. Therefore, all employees, students and visitors to Shaker High School will be subject to these additional precautionary measures, regardless if they are a part of the ESY program or not. Additionally, any employee that will be interacting with our ESY population will also be subject to these stricter procedures (i.e. Transportation).

Protection

Face Covering

All employees are required to wear a face covering when they are:

  • In a District building when they are in contact with other individuals or when it is reasonable to believe that he/she will be in contact with other individuals
  • On a school bus with other employee(s) or student(s)
  • In a District vehicle with other employee(s)

The face covering must cover the employee’s nose and mouth. Non-District issued face coverings are appropriate only if they meet the required criteria. Employees who do not have a face covering will be supplied one by the District. Reusable face coverings must be laundered or sanitized daily. Disposable masks should be disposed of correctly.

Those who cannot wear a face mask due to medical reasons must provide a doctor’s note to the Human Resources Department. The HR department will determine what accommodations may be available in this situation.

Gloves

Gloves will not be required for employees unless it is necessary for their particular job. Those employees who will have physical contact with students (i.e. physical therapists) will be required to wear gloves. If an employee wishes to wear gloves, although it is not required, gloves will be provided by the building custodian. Follow appropriate procedures for disposal of gloves. When removing the gloves, do not touch the outside of the gloves and then dispose of them properly.

Procurement of PPE

If you need a mask, gloves or other PPE, please contact your immediate supervisor or the building custodian. As PPE supplies are limited in quantity, please be mindful of your use of PPE.

Hand Washing and Hand Sanitizing:

As the basis for good personal hygiene is regular and routine hand washing, all employees must strive to keep their hands washed as often as possible. Hands must be washed with soap and water, for at least twenty (20) seconds. Drying your hands on a clean disposable towel is the best method. For the times that hand washing is not available, please make use of the hand sanitizer stations located throughout the buildings. If you use hand sanitizer, do not wipe your hands after applying.

Social Distancing:

Employees must strive to keep at least six (6) feet from each other and students. Where social distancing is not feasible, all safety precautions listed above must be followed.

For office spaces where social distancing cannot be done, plexiglass partitions should be installed to allow for a barrier between staff members and others.

Employees should maintain social distancing when entering or exiting the building. Waiting areas should be reconfigured to ensure enough spacing between chairs.

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Person to Person Contact:

Please do not shake hands, hug or physically touch another person. Limit contact as much as possible. If you do touch another person, please practice safe hand cleaning practices immediately.

Communal Areas:

Common areas such as the faculty room and copiers should have limited access. Areas or devices that can be shut down or closed, must be in order to limit the contact from one person to another. Appliances such as coffee pots, refrigerators and vending machines must be turned off and employees should not have access to them.

For areas that cannot be shut down, there must be a supply of disinfectant and wipes/paper towels. Employees must disinfect the area after use. Please be mindful that disinfectant should not be sprayed directly on electronic equipment, as this could damage the machinery.

Employees should refrain from opening doors with their bare hands. If possible, use a cloth or sleeve to open the door.

Sharing of supplies and materials should be avoided. This includes pens, phones, staplers, etc.

Building Cleaning and Sanitizing:

The District’s custodial staff have been trained on proper cleaning procedures and disinfecting schedules. Each building will be thoroughly cleaned and sanitized every day. Common areas and bathrooms will be routinely cleaned and sanitized throughout the day. A cleaning and sanitization log will be maintained by the day lead custodian in each building.

Maximum Occupancy:

Rooms will be limited to, at maximum, 50% of room occupancy. The goal is to keep the number of individuals in a room to ten (10) people or less.

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Testing

Temperature Checks:

Temperature checks must be performed on all employees and visitors to Shaker High School, along with all bus drivers, mechanics and bus aides. All traffic into Shaker High School will be limited to one entrance, which will be the testing location. Any person arriving at SHS or the Transportation department with a temperature of 100.4 or greater will be denied access and sent home. The person will be required to remain out of work until they are fever-free for 24 hours, without the aid of medication.

Self-Attestation:

All employees, prior to coming to work, must complete the “Self Attestation” form and submit it. Any employee who answers “yes” to any of the questions will not be allowed to come to work until such time as he/she can answer “no” to all questions.

If an employee is unable to complete the self-attestation prior to reporting to work, he/she must complete it at a “self-attestation” station (Shaker High School or Transportation) or at his/her work station immediately upon arrival.

Link to Self Attestation form

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Training

All returning employees will be required to either attend a re-entry training meeting or watch the re-entry training video and submit quiz results. Training topics will include:

  • Use of PPE
  • Social Distancing
  • Hand washing/Hand Sanitizing
  • Temperature checks
  • Self Attestation
  • When to stay home
  • Contact tracing

Video for staff

Quiz for staff

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Health – Mental, physical and emotional

We understand that returning to work in the current climate can be concerning for many of our employees, especially those with pre-existing conditions and those that have vulnerable loved ones at home. The District is taking every precaution to keep our staff and students safe. However, if you have concerns, please feel free to contact Jenna Bongermino, Human Resources Director at jennabongermino@ncolonie.org or 518-785-8591 to discuss your particular situation.

If you are ill or feeling under the weather, it is your responsibility to stay home and remain out of work until you feel well.

If you believe that you have been exposed to COVID-19 or have COVID-19 symptoms, it is your responsibility to self-quarantine and contact your healthcare provider about being tested.

Additionally, Capital EAP is available to provide support and counseling for those that may be experiencing issues as well. They can be reached at 518-465-3813.

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Signage/Floor Markings

In order to ensure appropriate social distancing, please remain six (6) feet away from another person where possible.

  • If social distancing cannot be maintained, you must be wearing a face covering.
  • Markings on the floor may be implemented for common areas and gathering places to show which direction to travel down a hallway.
  • Posters reminding staff about social distancing will be placed throughout the buildings.

Contact Tracing

If there is a confirmed case of COVID-19, it will be important for the District to determine who that person may have been in contact with on a particular day or days. With this, it will be very helpful in the contact tracing process if you maintain a daily log of those individuals for which you had contact with each day. The District will maintain a log of all individuals working onsite every day but it will be through your help that we can more specifically ascertain who an individual had contact with, if you maintained your own log.

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Travel Outside of New York State

In compliance with Governor Cuomo’s executive order, any person arriving from a state with a positive test rate higher than 10 per 100,000 residents over a 7-day rolling average or a state with a 10% or higher positivity rate over a 7-day rolling average, will be required to self-quarantine for fourteen (14) days. 

See the latest list of impacted states here.

Therefore, any employee who travels to an impacted state, must self-quarantine for fourteen (14) days. However, for those employees who have the ability to work remotely will be authorized to do so during this fourteen (14) day period.

All employees who are required to work during the summer months who have traveled out of NYS and return to NYS must contact their supervisor to discuss their return to work plan and whether or not they will need to self-quarantine, based on the impacted states at the time of the return.

Governor Cuomo has stated in an Executive Order that employees who voluntarily begin travel after June 25, 2020, to locations that meet New York’s “hot spot” criteria are not entitled to paid sick leave benefits or other paid benefits under New York’s COVID-19 quarantine leave law upon their return to New York. However, staff may use their own leave accruals to cover this period of time.

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District Safety Monitor

Jenna Bongermino, Director of Human Resources has been designated the District Safety Monitor. The District Safety Monitor is responsible for ensuring that the District’s Safety Plan is implemented, followed and appropriate records are maintained.

Conclusion

As the regulations regarding the return to work continues to evolve and change, the District will be updating this guidance document to reflect the changes in regulations. If you have any questions, please contact Jenna Bongermino at jennabongermino@ncolonie.org or 518-785-8591 ext. 3133.

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