Treasurer

Executive Board Member – Full Voting Privileges

Receive all funds generated on behalf of the booster club, including concession stand sales, picture sales, other fundraisers, etc.
Deposit funds
Issue checks with authorization request forms
Record all deposits and checks in the check register
Create monthly reports
Create other reports are requested/required
Maintain file of deposits and expenditures

Secretary

Member of The Board – Full Voting Privileges
 

Minutes of the Meetings

Take minutes, type them up and distribute them electronically for approval from the other board members. Once approved, distribute them and send them to Athletic Director so he can send them to the Booster Club Website. Also, print out copies to distribute them at next meeting (for those you might not have gotten them electronically).

 

Athlete of the Week Awards
Once a week, Coach Statlander will send you two athletes of the week along with their home address. Send them a congratulatory letter from the SHS AS Booster Club Board. They go on SHS letterhead and you can get envelopes from Barb Callahan in the Athletic Office. You bring them to the A/D office for postage and mailing. Barb will take care of that.

Other Sports Related Awards/Scholarships
On a regular basis, check the Athletics website for any sports related awards or Division 1 scholarships that might be granted. Send Barb Callahan a note asking her for the recipient’s address and send them a congratulatory letter.

Miscellaneous Correspondence
Secretary is responsible for any other correspondence that may be needed, i.e., thank you letters, vendor letters, etc.

Football Concession Manager

The football manager’s job begins around mid-August. At that time, he/she must inspect the concession stand to determine if it needs to be cleaned, and if it does the manager must find volunteers to clean and prepare it for the season. At that time, the manager should determine what products and supplies are in the stand and then provide this information to the buyers.

 

Prior to the season, and then each week, the manager must check the propane tank levels and make sure an extra full tank is available in case the one being used runs out during a game. The manager must also refill the tank and give the receipt to the treasurer for reimbursement when it does run out.

 

This manager is responsible for finding enough volunteers to work at the concession stand at all football games. Varsity games should have about 10 workers on a regular game night and about 14 for homecoming. The JV games will require 2-4 workers. You will need early set up (varsity) from about 5:15pm until the end of the game and clean up (about 9:30). When you set up, you must go to the indoor stand, bring down the blue candy cart being sure the cart is fully stocked and there is back up so when it gets busy you do not have to go back up and get more product. Don’t forget to get the chocolate out of the refrigerator.

 

The manager must bring down the nacho cheese machine, extra cheese, and the chips. At this time you will also need to begin the coffee, if selling popcorn, fill those bags and get ready for the first pizza delivery. If at any point you run low of pizza, or have a fair amount left over, please call the vending buyer to either cancel an order or call in a new order. At the end of the game you need to return all these items to the indoor stand making sure you restock the blue cart before leaving. Also, the closing people will also need to count the money drawer, fill out the slip and drop it into the safe. There always needs to be two people for counting purposes.

Indoor Concession Manager

The indoor concession manager’s job begins around late August. He/she will inspect the concession stand and if there is any product left over in the cooler, the manager will pull those out and put them to the front. It is the manager's responsibility to ensure the cooler is completely stocked with drinks for the start of the school year.

 

At that time, and every week during the school year, the manager must be sure there is extra product in the stand for the daily workers to refill what is used in the coolers each day. There should be at least on extra case of every drink offered in the stand for refill. (double of the higher selling items).

 

The manager must also make sure the room is not cluttered and has ample walking room. If the manager is made aware of out-of-stock items, he/she must then inform the buyers. The manager must contact the Athletic Office for a list of teams assigned to work the concession stand each week, and he/she must call the head coach of that team to remind them of their concession stand duty dates. This will occur during the entire school year. As the year slows down, the workers will be informed not to totally fill the coolers as we do not want a lot of product left in the indoor coolers over the summer.

Picture Co-coordinators

The picture co-coordinator makes sure each coach in every season has the picture order form and knows the time of their team picture. This person then collects all orders, organizes them and makes contact with our photographer. Once pictures are in, it is this person’s duty to be sure each team's head coach receives their filled picture order. All money is sent to the treasurer for deposit and payment to the photographer.

Stockers

The stockers are in charge of stocking coolers for each football game, basketball game, gymnastics meet, track meet, and soccer or lacrosse match where the stands will be open. This is for the outdoor football stand or the inside basketball and gymnastics stands.

 

The stocker will be given a list of game dates and times by one of the board members so that they may fill the coolers accordingly. They may also look on the www.highschoolsports.net website for all Shaker functions. Changes in schedules will be made known to these people (esp. additions to the schedule).

 

During the football season, the buyers will have product delivered to the football stand, however if there is not enough drinks at the destinations, it is the responsibility of the stockers to go to the cage and get the needed supplies in order to complete the job. At the end of each season (i.e. football, basketball) it is their responsibility to bring the remaining product back up to the cage or fill the next set of cooers for the next season. There may be a few dates later in the spring for other sports that will require some filling of coolers, however most to this job is completed after basketball season ends.